Managing Restrictions to Assessment Items

Authorized individuals can control access to assessment items seen by users in the system based on the Grade Level(s), Subject Area(s), or Course(s) assigned to a user's profile.

Settings can be managed at the district or campus level. Districts can activate assessment item access for all users in the district, while allowing individual campuses to manage restrictions at the campus level.

Required Role: District Content Admin or Campus Content Admin

Site Access: System Management > Content Administration


Click on System Management and then click the Content Administration link.


There are three options for assessment item access: 

  • On—All users within the organization, regardless of grade level, subject, or course designations can view ALL available district-created assessments and assessment items available in the Assessment Creator tool.
  • On with Restrictions—The grade level(s), subject area(s), and/or courses assigned to user profiles will dictate which assessments and assessment items are visible. Users will only be able to view assessment items and district-created assessments that correspond to their designated grade level(s), subject area(s), and/or courses.
  • Off—District-created assessments are not visible to any user within the organization, and the Assessment Creator tool is not accessible.

To implement restrictions make sure the Viewable button is ON for Unit Assessment Items. Next, to enable the restriction of users’ access based on Grade Level, Subject, or Course click the Restricted checkbox. This will ensure that assessment item access is limited to the grade level(s), subject area(s), and/or courses designated in the Content Administration Template or individual user accounts. 

 [Note:  If Restricted is checked, but grade level(s), subject area(s), and/or courses have not been designated, users will not be able to view any Unit Assessment Items.]



Account Administration for Restrictions

To manually assign Grade Levels, Subjects, and/or Courses to individual user accounts, go to Account Administration and make the appropriate selections using the expandable headers on the user's profile. 



To assign applicable grades to a user's account, click the Grade Levels header and select all grades that apply.



To assign applicable subject areas to a user's account, click the Subjects header and select all subjects that apply.



To assign applicable courses (High School only) to a user's account, click the Courses header and select all subjects that apply.



To learn more about assigning Grade, Subject, and Course to multiple user accounts via bulk upload, click here.

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